An introduction to expenses

During your contracting career, you may incur certain expenses that you can claim through Key Portfolio.

If you’re new to all of this, take some time to explore the expenses section of our website – it’ll keep you on the right track. You’ll learn all about the expenses you can claim and become familiar with the rules surrounding them. We’ve put these rules in place for a reason. Following them will ensure that both you and we comply with all applicable UK tax legislation.

But before you get started, there are a few general points you should know about expenses.

Work-related expenses only

Firstly, always keep in mind that any expense you claim must be work-related. It might sound obvious, but you must also have incurred a cost.

The only expenses we can process are those associated with continuous professional development, driving from workplace to workplace or relocation.

Claims will always be verified

When we receive your claim, we will verify it using the supporting evidence that you submitted (such as your receipt). Photos or scanned copies of the receipts are acceptable. You must also keep a copy of your receipts for audit purposes. If your expense is approved, we’ll process it with your next payment.

We will decline any claim that we deem to be invalid or are unable to verify. If this happens, we’ll contact you to explain why. Please don’t be tempted to make false claims – when we find out, you will face disciplinary action.

We will only ever approve work-related expenses that are allowed by the Income Tax (Earnings and Pensions) Act 2003. Approved expenses will only be paid after you have you accepted/signed your Contract of Employment.

How expenses are paid to you

We recommend you learn more about how your take-home pay is calculated, and how your expenses fit into it.

Go and explore

Once you’ve had a look around the expenses area of our website, you’ll be ready to submit your first claim. And remember, we’re here to help: we’re always on the end of the phone if there’s anything you want to chat through.